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Letter of Introduction

65183 Views 5 Replies 5 Participants Last post by  ConcreteGuy
Hi, I'm new to the boards. Great forum here and I already have a question.

I had a General Contractor ask that I give them a "letter of introduction" for my company to be put on a bid list. Does anyone know if this is just a general letter with my business info? Or does it entail more? I've been doing mainly residential work and am now looking to approach GC's, any advice on this would also be helpful to me. Thanks

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I did one of these for a contractor to be considered for a type of an advisory board for a church building project. Think of something like a resume for your company in a very informal format.

I have a boiler plater letter of introduction I use for PROPERTY managers:

I would like to take this opportunity to introduce myself and Grumpy's Roofing. to you and your company.

I am the owner and manager of Grumpy's Roofing, Inc. We specialize in exterior remodeling trades such as roofing, siding, gutters and windows. We work on both residential and commercial buildings, however we specialize in residential.

We are located in Glenview and we service Chicago and all the surrounding suburbs. I personally have experience managing multi family remodeling projects, my largest being a $997,000.00 roofing and gutter project on 41 townhomes.

It would be my pleasure to provide you with proposals for any upcoming projects with “fit” into our range of expertise. I feel that we can offer your clients quality work at competitive pricing.

For your review I have attached copies of our insurance certificate and state license. To learn more about us and the services that we offer you can check out our website at www.wouldn' or just feel free to ask me anything you would like to know!


Grumpy Ol Bastard
Grumpy's Roofing Inc.

I personally sign each one and follow up with a phone call a few days later to make sure they got it. Some people have their own forms they need you to fill out. I know that the AIA has a roofing contractor qualifications form that most major commercial GC's in my area require their subs to complete to be considered to bid on projects.

Subs call me all the time. I always repond to them the same. "Fax me a copy of your insurance, state license and a way I can get ahold of you and I will call you back."

I say one in ten actually send me anything. LOL I had one fax me a copy of his driver's license.
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A physical follow up works real well too.

Stop by the office to shake a few hands.
Yes Flor got that right. Press the flesh. It's a 3 step process really.

a) Mr. Property Manager, I wanted to know what I have to do to bid on your projects.

b) letter of introduction.

c) knock-knock. I was in the neighborhood and just wanted to stop bye and introduce myself. By the way do you have any prints laying around that I can provide you with some estimates?

I admit I don't follow up with C as often as I should, but if I had a full time salesman specializing in commercial accounts it would be required of him.
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Grumpy's down with it.

Agree also with Tim, but as you know, a resume is embellished. You can call it a "white lie", but really you are expected to focus only on the positives. I'm suggesting that you forget the bad stuff that made you better, and focus on what you have become. The best!

The BS factor depends on whether you need to get aggressive, or if a sure thing just needs the info for his file. Grumpy's template works for both.

To get aggressive, you may want to claim you've built stuff on the moon (jkg), and then fax it out to every potential client you can think of. Then follow up with "steps B and C".

Oh, and after crafting your letter, get someone to look at it and listen to their critiques. Prolly some guys here you could PM it to.
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