As I sit here at my in-laws bored out of my mind, I am taking the moment of calm to reorganize many of my business documents and "systems" for 2010.
My goal is to get as paperless as I can in 2010 and to put as much of my business documents "in the cloud" so I have access to them no matter where I am or what hardware I have on me at the time.
I bought a Netbook this weekend (on it now) to keep with me all the time so I don't have to resort to using my Blackberry to look up contracts and estimates. Heck for $300, it cost the same as my phone!
My primary computer is a MacBook Pro with a 17" screen. It's huge and not something I like to schlep around with me. All of my documents until now have been designed and produced in InDesign which is complete overkill for what I need in a legal document. My background was in graphic design and marketing, so when I began creating documents back in the day, I used InDesign.
Now, I'm dumbing them down to MS Word docs so I have 100% cross platform compatibility. Word lacks many of the slick features I can use in InDesign, but I have been successful in porting over all my documents thus far.
Instead of worrying about file sync, I'm getting the documents "in the cloud" by utilizing DropBox. I was going to manufacturer all the new docs right in GoogleDocs, but I found that software was lacking many of the features I needed to make the documents work properly. Using real MS Word & Excel in tandem with DropBox seems to be a better solution. If there's a better way...let me know.
I'm also desperately trying to figure out a way to get all the receipts I get every day off the floors of my trucks and into an archive. My receipts are a mess and half the time I lose them before I file them. I hate paper!
I'm looking into possibly getting a high-speed paperport scanner, but they seem to get mixed reviews. Is anyone using one successfully? What brand?