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Daily Logbook/Record Keeping

 
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Old 02-16-2014, 09:31 PM   #41
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Re: Daily Logbook/Record Keeping


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Do a Google search "Construction Log Books" and look around.

Pretty sure I used this one on the last job:

http://www.logbooks.com/logbooks_pro.php?category_id=29
Thats what I immediately did, figured id ask what you used for a point of interest.

Google is my bitch, its the first thing I do when I want info on something. Having a point of reference as to the quality of what you find on google is always good as well.

As the saying goes, "I could get a good look at a bulls ass by sticking my hand up it, but id rather take the butchers word for it."
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Old 02-18-2014, 12:05 PM   #42
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Re: Daily Logbook/Record Keeping


I just have an excel document that I print out.
Columns for: date, customer, address (for mileage tracking), hours on site, job description, materials used and supplies needed to complete job for next visit. Pretty simple. If I wanted to track it online I could make it into a google spreadsheet and do it that way, but I like writing it out by hand.
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Old 02-28-2014, 10:09 AM   #43
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Re: Daily Logbook/Record Keeping


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However you record it, make sure the method will stand up in court.

Punched pages in a 3-ring binder ain't gonna cut it.


Trust me on this. Been there, done that.
How is the log book better?
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Old 02-28-2014, 10:33 AM   #44
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Re: Daily Logbook/Record Keeping


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How is the log book better?
Anything where you can pull a page out and replace it won't stand up in court. Period.

3-ring binders, spiral-bound, etc. would get tossed out in half a heartbeat. Only a permanently bound book can be submitted as evidence.
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Old 03-04-2014, 09:50 AM   #45
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Re: Daily Logbook/Record Keeping


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Anything where you can pull a page out and replace it won't stand up in court. Period.

3-ring binders, spiral-bound, etc. would get tossed out in half a heartbeat. Only a permanently bound book can be submitted as evidence.
I see where that's coming from, but what's to prevent someone from keeping two sets of books, or reproducing the book later in an altered form?

Spiral bound doesn't work for them? I wouldn't think you could get pages back in those, but I've never tried.
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Old 03-04-2014, 09:53 AM   #46
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Re: Daily Logbook/Record Keeping


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Originally Posted by smalpierre View Post
I see where that's coming from, but what's to prevent someone from keeping two sets of books, or reproducing the book later in an altered form?

Spiral bound doesn't work for them? I wouldn't think you could get pages back in those, but I've never tried.
An entire book would be time-consuming to create. It might be obvious it's a fake.

Spiral bound is out. Too easy to spin the spiral off the book, replace a page, and spin the spiral back in. Easy to do if you're truly motivated, and would only take a couple minutes.
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Old 03-04-2014, 10:24 AM   #47
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Re: Daily Logbook/Record Keeping


It's been done for decades. One book for the business and one book for the feds.
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Old 03-04-2014, 10:51 AM   #48
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Re: Daily Logbook/Record Keeping


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It's been done for decades. One book for the business and one book for the feds.
I believe that's called "cooking the books". It's been done since the dawn of record keeping.

If you have accounting software, there is an audit feature. If you go in and say change a date for a transaction, it logs that "user X changed this information on THIS date." Some audit trails will log not only that it was changed, but the value it was, and the value it was changed to. "User X deleted customer payment for $14,234.23 at 12:23pm 11/23/2013".

These records are hidden from the user end of the system, and much more difficult to falsify than a bound book.

Of course you can turn the audit trail off, but that basically turns it into an electronic 3 ring binder.

Like any system, there are ways around things, but it's extremely difficult, and prone to indication of tampering.
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Old 03-10-2014, 09:00 PM   #49
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Re: Daily Logbook/Record Keeping


maybe this site will clear up what type of log book could be used; http://www.safetymeetingoutlines.com/logbooks.html I have been using them for 20+ years and yes I have a lot of log books (20+ years) stored in the mezzanine for just in case.
I think the main thing is to decide for yourself what you want to use them for. I write just about anything pertinent to that days work, oh yea, some stuff not pertinent.
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Old 03-14-2014, 01:23 PM   #50
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Re: Daily Logbook/Record Keeping


Does it have to be an actual logbook? Can't you just use a permanently bound notebook?

I don't see why I should spend 25$ on a fancy version when I can buy a nice notebook for 3$ if it does the same thing.
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Old 03-14-2014, 02:33 PM   #51
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Re: Daily Logbook/Record Keeping


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Does it have to be an actual logbook? Can't you just use a permanently bound notebook?

I don't see why I should spend 25$ on a fancy version when I can buy a nice notebook for 3$ if it does the same thing.
Whatever you use, it has to be apparent when a page is ripped out. If you use a ringed binder then you can rip a page out to hide it and nobody would know.

This is a list out of a book by Edward Fisk:

Format of the Construction Diary
  1. Use only a hard-cover, stitched-binding field book such as used by surveyors for their note keeping, or a "record book" obtainable at stationers.
  2. Pages should be consecutively numbered in ink, and no numbers should be skipped.
  3. No erasures should be made. In case of error, simply cross out the incorrect information and enter the correct data next to it.
  4. No pages should be torn out of the book at any time. If a page is to be voided, place a large "X" through the page and mark "void."
  5. Every day should be reported, and every calendar date should be accounted for. If there is no work performed on a given date, the date should be entered on the page followed by the words "no work" or similar wording. It is still desirable to record the weather on "no work" days, as it may have later bearing on why no work was performed in a case involving a claim for liquidated damages.
  6. All entries must be made on the same date that they occur. If notes are kept on a separate scratch paper, and later transcribed into the diary, and this fact is disclosed during a trial, the credibility of the entire diary comes into question.

Last edited by KennMacMoragh; 03-14-2014 at 02:42 PM. Reason: preview didn't work right
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Old 03-20-2014, 02:38 PM   #52
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Re: Daily Logbook/Record Keeping


I use evernote to make notes when I go see the job and when I create the estimate. I been thinking about just using evernote for all my projects and for keeping track of what is done. Who thinks that system would stand on court.
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Old 03-20-2014, 04:14 PM   #53
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Re: Daily Logbook/Record Keeping


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..... Who thinks that system would stand on court.
Not me.
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Old 03-20-2014, 09:50 PM   #54
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Re: Daily Logbook/Record Keeping


I get your point about court but do you use a 35mm camera as well because a digital pic can be modified? If you have all the information and a history of keeping records you shouldn't have a horrible time in court.
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Old 03-21-2014, 05:50 PM   #55
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Re: Daily Logbook/Record Keeping


A digital camera is fine. I was told by an attorney if they think a picture is fake, they will bring in an expert who can tell if it's been modified.
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Old 03-30-2014, 01:29 AM   #56
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Re: Daily Logbook/Record Keeping


Old job I used a MS Word template and kept a digital log. It allowed me to import photos of work completed, issues, c/o's. New boss could care less about logs just written time sheets and they are kind of vague.
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Old 03-30-2014, 05:08 AM   #57
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Re: Daily Logbook/Record Keeping


I keep things real simple. Any regular small book works for me. Just blank pages with lines will do. Every day starts with date and day of the week, customer,scope of work and hours on the right side of page.

Works for me.

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