Here is what a typical proposal from my company looks like. Please feel free to post others. This is part of the topic from Sunday's chat.
Some of this stuff I learned or got from other people, but the format is done by my estimating software, and most of the outline is my own. This is pretty much exactly what the customer sees minus all my contract terms and disclosures.AA Quality Painting & Pressure Washing LLC
5291 Collins Rd. #337
Jacksonville, FL US 32244
Phone: (904)622-8466
Web Site: www.aaqualitypainting.com
Email: info@aaqualitypainting.com
Contract #6112
November 01, 2006
Mr. Customer
123 Your St.
Jacksonville, FL 32205
Dear Mr. Customer,
In regards to the single family home, located at 123 Your St., Jacksonville FL, the undersigned proposes to complete all work described below:
This contract includes the following materials and/or labor.
·Surface preparation as detailed in this proposal. Our preparation processes leave nothing out. Painting is 90% preparation, 10% paint.
·Door frames puttied, caulked, sanded, wiped with a tack cloth and painted.
·Trim puttied, caulked, sanded, wiped with a tack cloth and painted.
·Baseboards puttied, caulked, sanded, wiped with a tack cloth and painted.
·This contract will include one trim color and 5 wall colors of the customer’s choice.
·All necessary materials including but not limited to primers, paints, sanding materials, putties, caulks, tape, plastic, drywall compound, rags, roller "naps", etc.
·All necessary labor to complete entire scope of work outlined in this contract.
·Miscellaneous repairs. We will fix all noticeable minor imperfections in the walls including nail holes and dings or gouges.
·All switch plate and outlet covers will be removed during painting, and re-installed when complete.
·All areas will be thoroughly vacuumed once painting is complete and large furniture moved by us will be returned to it’s proper place.
·Tarps, poly, drop cloths and coverings. Anything not being painted will be properly protected or masked in a professional manner. We use only clean drop cloths in your home that we reserve for interior use only. We have other drop cloths specifically for use outside, and wouldn't think of using those in your home.
·Previously painted surfaces where the existing coating is not failing: Walls with heavy nicotine build-up, grease, dirt, dust, grime, etc. will be cleaned with a tsp/water or an ammonia/water solution to remove any contaminants and provide a clean surface for the new paint to adhere to. All previously painted walls will be pole sanded with 150 grit sandpaper to de-gloss the surface and ensure good adhesion of our new paint. Pole sanding also removes most “trash” or foreign objects attached to the wall during any previous painting. The walls will then be wiped down or vacuumed to remove any dust from sanding. All nail holes will be filled and any imperfections will be skimmed and sanded. After all patches have been applied and sanded those areas will be primed with Sherwin Williams Prep Rite Pro Block Interior Latex primer. Two top-coats of the specified paint will be applied for proper color representation, surface coverage, and film thickness.
·All trim will be puttied to fill nail holes and imperfections. Trim will then be sanded to ensure a smooth, clean finish. After sanding is complete all trim will be wiped with a tack cloth to remove any dust, and will then be caulked as needed prior to finishing.
·Sherwin Williams Duration Home Interior Latex paint will be applied to all wall surfaces in the customer specified colors for each area. This is a low VOC, low odor “green friendly” paint. It was rated #1 by Consumer Reports. This paint goes on twice the thickness of normal paints, and uses a patented cross linking technology to give it supreme durability and burnish resistance, as well as stain hiding capabilities. Duration is Sherwin Williams’ top of the line interior paint, and as such has received the benefit of the company’s 140 years of paint technology. Sherwin Williams backs Duration Home Interior with a Lifetime Guarantee on the paint. It is our preferred paint for good reason!
·Trim will be painted with Sherwin Williams Pro Classic Waterborne paint. This is a high quality paint that will provide a beautiful, lasting finish on any trim surfaces. Pro Classic gives the look and durability of an oil based finish in a product that cleans up with water.
·Caulk used will be Sherwin Williams 1100A 55 year siliconized latex caulk.
Detailed Project Specifications:
Included Warranty Period: 2 Year Guaranteed against defects in the quality of our workmanship.
Living Room Approx. Area: (336 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
Foyer Approx. Area: (336 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) 3" Crown Moulding - SW Pro Classic Waterborne Semi-Gloss.
1 coat(s) 3" Trim, SW Pro Classic Waterborne Semi-Gloss.
1 coat(s) of Popcorn ceiling, ProMar 400 Flat White Latex.
Den Approx. Area: (416 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) 3" Crown Moulding - SW Pro Classic Waterborne Semi-Gloss.
1 coat(s) 3" Trim, SW Pro Classic Waterborne Semi-Gloss.
Dining Room Approx. Area: (432 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) 3" Crown Moulding - SW Pro Classic Waterborne Semi-Gloss.
1 coat(s) 3" Trim, SW Pro Classic Waterborne Semi-Gloss.
1 coat(s) 2" Trim, SW Pro Classic Waterborne Semi-Gloss.
Sun Room Approx. Area: (528 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) 4" Trim, SW Pro Classic Waterborne Semi-Gloss.
Comment: Include sanding/stripping skylight boxes and rear french doors, and other trim to be color matched (customer must approve color prior to complete staining) and re-polyurethane in a high gloss sheen. Color: Early American Minwax stain.
Family Room Approx. Area: (480 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) 3" Trim, SW Pro Classic Waterborne Semi-Gloss.
Bathroom Approx. Area: (256 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) 3" Trim, SW Pro Classic Waterborne Semi-Gloss.
Master Bedroom Approx. Area: (528 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) 3" Trim, SW Pro Classic Waterborne Semi-Gloss.
Master Bathroom Approx. Area: (208 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) 4" Trim, SW Pro Classic Waterborne Semi-Gloss.
Master Walk-In Closet Approx. Area: (256 sq.ft.)
Includes the following:
1 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) 4" Trim, SW Pro Classic Waterborne Semi-Gloss.
Hall Approx. Area: (352 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) of Popcorn ceiling, ProMar 400 Flat White Latex.
1 coat(s) 4" Trim, SW Pro Classic Waterborne Semi-Gloss.
Kitchen Approx. Area: (544 sq.ft.)
Includes the following:
1 coat(s) of Popcorn ceiling, ProMar 400 Flat White Latex.
Includes ceiling only. All walls will be draped with plastic to protect them from damage and sprinkles during the painting process.
Hall Approx. Area: (624 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) 3" Trim, SW Pro Classic Waterborne Semi-Gloss.
Bedroom Approx. Area: (928 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) 3" Trim, SW Pro Classic Waterborne Semi-Gloss.
Bedroom Approx. Area: (384 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) 3" Trim, SW Pro Classic Waterborne Semi-Gloss.
Work Room Approx. Area: (336 sq.ft.)
Includes the following:
2 coat(s) of Duration Home Interior Satin Latex.
1 coat(s) 3" Trim, SW Pro Classic Waterborne Semi-Gloss.
Extras
Sand old finish and re-stain trim around skylights in sunroom
Move furniture (per job)
Tarp and cover furniture
Paint trim in downstairs hall bathroom with specified trim paint.
All of the above work to be completed in a professional manner that shall meet or exceed accepted industry standards for the sum of:
SUB TOTAL: $XXXX.XX
TOTAL: $XXXX.XX
You are hereby authorized to furnish all materials and labor to complete the work mentioned in the above proposal, for which the undersigned agrees to pay the amount mentioned in said proposal, and according to the terms thereof:
Payments are to be made as follows:
First draw: $XXXX.XX Due: This payment is required as a deposit to be put on our schedule. Deposits must be received immediately to reserve a spot on our schedule. Please remember our scheduling is on a first come, first serve basis. Due to high demand, we can not guarantee a spot on our schedule without your deposit.
Second draw: $XXXX.XX Due: This payment is due after completion of all prep work as outlined in this proposal, or at a halfway point to be determined by the job supervisor from our company. For all projects, second payment will be due no later than 7 calendar days after the commencement of work.
Third draw: $XXXX.XX Due: This payment is due immediately upon substantial completion of the scope of work as outlined in this proposal. At time of completion a walk-through will be performed with the customer. Any defects, touch ups, and ONE final “bump” are included as part of this contract. These items will be addressed at this time, but shall not delay this final payment.