Program For Managing Receipts

 
Thread Tools Search this Thread Display Modes
Old 10-29-2017, 05:51 PM   #61
GC/carpenter
 
Californiadecks's Avatar
 
Trade: Decking, Railing, Carpenter/General Contractor
Join Date: Nov 2011
Location: Anaheim Hills, California (OC)
Posts: 30,611
Rewards Points: 688

Re: Program For Managing Receipts


Quote:
Originally Posted by NYgutterguy View Post
Capital one spark. I just checked and it's actually 2% cash back. Comes out to about 3k back per year


Sent from my iPhone using Tapatalk


Yep, I have that same card.


Mike.
_______________
Californiadecks is online now  
The Following User Says Thank You to Californiadecks For This Useful Post:
NYgutterguy (10-29-2017)

Warning: The topics covered on this site include activities in which there exists the potential for serious injury or death. ContractorTalk.com DOES NOT guarantee the accuracy or completeness of any information contained on this site. Always use proper safety precaution and reference reliable outside sources before attempting any construction or remodeling task!

   

Advertisement

 

Old 10-29-2017, 10:13 PM   #62
New Guy
 
daffysplumbing's Avatar
 
Trade: plumber
Join Date: Oct 2017
Posts: 29
Rewards Points: 108

Re: Program For Managing Receipts


Quote:
Originally Posted by tcollins View Post
@daffysplumbing

I have a really hard time believing that you have every single receipt you have ever gotten running your business. If you do, well then you must be the most organized person in the world. With that being said the programs are machines, they are only as good a the person working them. If somebody is not being held accountable to make sure that they have the required receipts or to verify the information then of course they are not going to be correct. But that will happen whether you are using the cloud or not. There is no such thing as a perfect program there is only, pretty darn close.

It is not the receipts that make the books accurate. You can lose a high percent of the receipts and be accurate to the penny as long as your books match your checking account statements and credit cards. With my system, my database has a 'Y' and 'N' button that indicates whether or not the physical receipt is in the folder. The 'Y' and 'N' are in a column on my reports. When a receipt is marked with an 'N' we either make an attempt to get a copy but when it is a common receipt from a frequent supplier we make a not in the memo field that the receipt was lost. When spending a massive amount of money at the same supplier I don't think an auditor will have a tizzy over a few missing receipts.

I understand where you are coming from as I am very reluctant to use apps myself they have to really have a huge impact on efficiency for both me and my bookkeeping clients' before I will even consider them.

Now about Hubdoc:

I am not sure what you mean that you downloaded Hubdoc, it's not a download, it is a website unless you have a computer that takes apps. Anyway, Hubdoc is much more than just a storage place. It can be used as strictly a storage place if you want but I am sure there are free apps out there that can do the same thing.



What Hubdoc does is not only stores the papers but it also pulls all relevant information from the paper using OCR technology and once setup is complete you can send the information to QBO with the touch of a button. OCR technology can distinguish between text and photos. It pulls the text from the images that were scanned and adds them where necessary. The technology will pull the vendor name, the date, and the amount of the item from the receipt. You verify that all information is correct, you assign it to the account it needs to be assigned to and then click publish. Then it is sitting in QBO waiting to be matched to the bank transaction.

Now as far as your question about one receipt being for personal and business: First of all you should not be using a business account for personal (I would be more concerned with that then the loss of a receipt) anyway, if that is the situation then you would need to do it the same way you would by hand entering it. You figure out the amount that was business and enter that amount and categorize it to the right account. Then using the same copy of that receipt you enter the additional amount that is personal and categorize it to the correct account.

I never had a problem purchasing personal items with business checks. We mark anything personal as a Personal Withdrawal. It is exactly the same thing as taking a paycheck with the exception that personal withdrawals are taxed at the end of the year. The problem I think people will encounter with hubdoc and similar software is when a receipt is for both business, personal and other categories.

Basically do this:

1. Email a copy of a home depot receipt to the Hubdoc email
2. Go to a computer verify the information is correct (make adjustments if necessary)
3. Click publish to QBO
4. Open QBO and the expense is there.
5. Match it when the time comes.

Once you have "configured" the receipts, invoices, bill whatever in Hubdoc it uses that information to do it automatically the next time, although you still need to verify. It cuts data ntry down by at least 50%.

You ask why would people pay and it's one word, efficiency.

I am not very familiar with teamviewer but I am familiar with GoToMyPC and while yes it is true you can access your computer from anywhere using that, you are still paying $20 a month for GoToMyPc for only one person to access it so only you can access it or you can give everybody within your team the admin username and password to access it but then they have access to the WHOLE computer, whereas with an APP they only have access to that bit of the business.

You are right that I am paying $19 per month for gotomypc, but at least, I am not paying for one other app or service. As far as other employees logging onto my computer, I use a separate computer for everyone to log into gotomypc. When employees get into that computer they have access to specific databases that are designed to be mobile friendly. That means to myself, the databases they have access to are limited to reviewing records only and records cannot be deleted or changed. For the information I use a person needs a password to log onto my Windows account and then they need a password for my email and the databases that can be edited. The computer my employees log onto is next to our main computer and when a person is logged on we can see everything they are doing on the computer's monitor. We also have two cameras in our office that view all our computers and employees are very aware of the cameras' potential. Also, Teamviewer is free when not used for busines, but I don't know of any business that pays. Personally, I prefer to pay the $19 per month.

What if you get an employee who you have totally ticked off who has total access to your computer and he decides to mess with it? I don't know about you but if I have people in the field who got a receipt for gas, I really don't want them entering that data into my Quickbook as file (not to mention what my account balance is) and chances of them actually getting the receipt to me is probably slim, for any number of reasons. Yet if I am using an app such as Hubdoc, we can each have our own login, they can take a picture of the receipt and then poof, I go in verify it is correct click a button and it is in Quickbooks.

If they are using a cell phone app it is going to have a online login so they just need to get on their internet at home, login to the program (or if they have a new enough computer) login to the app at their desk and get the information they just added using the cell phone app. No downloading, no nothing. And anybody can be on it simultaneously and get the updates as they are being entered just like GoToMyPc.

Like I stated before everybody has their own way of keeping their books and running their business. Some people want to go (for lack of a better word) old fashion, while some want to embrace technology and use it to their advantage to make them more efficient.

Take me and you for example, I provide bookkeeping services and you provide (I assume because of your username) plumbing services. Can people do those things by themselves?
Absolutely and in theory it would be cheaper but if something is entered incorrectly in their bookkeeping or somebody fixes their leaking pipe incorrectly it will eventually lead to much costlier issues and time wasted down the road than it would've had they called a professional in to begin with. It all comes down to the preference and what people are willing to pay for to make their life easier.

While it is great for businesses to have a book keeper, like yourself, I am a strong believer that no business owner should take it for granted that a book keeper can devise an effective and efficient book keeping system and no business owner should take it for granted that their book keeper is doing a good job. A business owner has to have enough knowledge and insight where he knows exactly how to do his own books and so he has the ability to cross-check and double-check everything and he needs enough knowledge so he can keep the books accurate to the penny and that accurate is very possible when you have an effective system. I don't like to hear business owners say their wife does all the books and the owner says he doesn't know a thing about the books. I always picture a huge fight when the husband finds out that the books are so screwed up it will take a forensic accountant to correct them.

I go back to the days before the pegboard book keeping system was invented. I was always fascinated with book keeping and personally worked with ledger sheets that were 40 columns wide. The spread sheets were actually easier to use than today's software. The main three columns were Debit, Credit and Balance. Then the other 37+ columns were for categories i.e. Supplies, Labor, Vehicle Expenses, etc.. Today, categorizing on Quickbooks is a nightmare to a high percent of business owners.

Tracy

PS. Sorry for the length
Answers are above in blue.

Last edited by daffysplumbing; 10-29-2017 at 10:15 PM. Reason: Took out 1 sentence
daffysplumbing is offline  
Old 10-29-2017, 10:45 PM   #63
New Guy
 
daffysplumbing's Avatar
 
Trade: plumber
Join Date: Oct 2017
Posts: 29
Rewards Points: 108

Re: Program For Managing Receipts


Quote:
Originally Posted by tcollins View Post
@daffysplumbing

I have one additional question for you. So you do not have any software that you are using for your bookkeeping, is that correct?

You said it is compiled into a database is it an Access database or something like that? If so, how are you verifying that the data entry was correct unless you are comparing your receipts to the report every month one by one. How are you verifying that the database isn't getting corrupted? Even Quickbooks files can get corrupted.

I backup my computer onto 2 separate hard drives no less than one time per week.

My books are so accurate you cannot find a mistake. Take the month of July 2017. Throughout the month, I use multiple checking accounts, use two different credit cards, pay with personal cash, my employees use their credit cards and they pay with cash. Not a problem, at all. Unlike Quickbooks, everything for accounting is on 1 screen. The first field asks for the bank account name, credit card name, cash from who, etc.. So suppose 1 checking account has 50 transactions, another has 30 transactions and several people paid with credit cards and cash.

Everything for the month of July goes into 1 or more folders marked July 2017. Suppose, we are entering data from 1 of 3 checking accounts and we enter check number 4557 written to HD for $350.30. When that check payment is entered into the database there is a field that gives that transaction an automatic number. That automatic number is entered onto the bank statement, onto the bank statement's check image and onto the HD receipt. Now, we have 1 number that ties everything together and that number is also printer on the reports. The HD receipt is placed into the July 2017 folder in the number's sequence. The bank statements, purchase receipts and reports are all placed in the July 2017 folder.

Now, you have a very neat package with everything in one place. We print 1 report that includes every bank statement and every other type of payment. Then, we print a report that categorizes each bank statement and each person's credit card and cash payments. To be accurate, all we need to do is match each bank statement with the totals on the reports and if our report is one penny off we find the problem and correct it. When we are audited the auditor can see very clearly how we account for every penny and receipts are simple to retrieve because they are in the folders in numerical order.

When I said I look at my records for only a few minutes I do two things. I make sure the totals match the bank statements and I make sure the categories are correct. It is very common for my secretary to mis-categorize things and that is a normal expectation.


Another question I have is how much is your CPA charging you to enter it into Quickbooks? My guess is a lot.

What my CPA costs would not be easy to compare with anything because the amount of business I do would also have to be factored. But, my tax situation is very complicated since I run multiple businesses, have 3 partners in other businesses, my CPA handles the personal taxes for my partners, my living trust and my tax records are about 500 to 600 pages every year. But, what may be interesting is I never give my year end records to my CPA until around September and he sends back all the amounts I owe the government in about 2 weeks.

Does your CPA keep all of the receipts from your business too? Have you asked him if he actually keeps the receipts or if he scans them in and then throws them away? I am seriously intrigued by this because I have never heard of a CPA keeping receipts like that because where would they store all of their clients' papers. If they have 50 clients who each make fifty purchases a month that would be 30,000 pieces of paper a year. Where would they store it? Even if they only had 10 clients that is still 6,000 pieces of paper.

At the end of the year, I give my accountant Excel files for all my book keeping and I deliver plastic storage boxes with every record in folders as I described. I am fairly positive that my CPA's secretary scans everything with a Hewlett Packard 5000 scanner and I pick up the plastic storage boxes a few months later.

As for the software I use, I have someone develop customized software that does exactly and only what I want it to do. I develop all my systems for simplicity, speed and accuracy. I have my software designed to work for my specific filing system while other businesses try to develop a record keeping system that matches canned software. I have my software developed so it can be taught to a secretary in a few minutes. There are people who can never learn to use Quickbooks and I am one of those people.



I am genuinely intrigued by this.

Tracy
Explanation above.

Last edited by daffysplumbing; 10-29-2017 at 10:46 PM. Reason: grammar corrections
daffysplumbing is offline  
   
 
Old 10-29-2017, 11:56 PM   #64
Pro
 
SectorSecurity's Avatar
 
Trade: Low Voltage Wiring
Join Date: Nov 2013
Location: Ontario
Posts: 3,972
Rewards Points: 2,674

Re: Program For Managing Receipts


You run a business and can't even afford or be bothered to pay for TeamViewer?

You should take a serious readup on proper backup procedures.

I hate to tell you if your backup system consist of 2 hard drives stored in the same building as your PC your ****ed if it burns to the ground.

I still don't see the need to keep boxes of faded reciepts

Sent from my XP7700 using Tapatalk
SectorSecurity is offline  
Old 10-30-2017, 12:19 AM   #65
GC/carpenter
 
Californiadecks's Avatar
 
Trade: Decking, Railing, Carpenter/General Contractor
Join Date: Nov 2011
Location: Anaheim Hills, California (OC)
Posts: 30,611
Rewards Points: 688

Re: Program For Managing Receipts


Quote:
Originally Posted by SectorSecurity View Post
You run a business and can't even afford or be bothered to pay for TeamViewer?

You should take a serious readup on proper backup procedures.

I hate to tell you if your backup system consist of 2 hard drives stored in the same building as your PC your ****ed if it burns to the ground.

I still don't see the need to keep boxes of faded reciepts

Sent from my XP7700 using Tapatalk


I can access everything from my phone even if my pc burned down.


Mike.
_______________
Californiadecks is online now  
Old 10-30-2017, 09:43 AM   #66
New Guy
 
daffysplumbing's Avatar
 
Trade: plumber
Join Date: Oct 2017
Posts: 29
Rewards Points: 108

Re: Program For Managing Receipts


Quote:
Originally Posted by Californiadecks View Post
I can access everything from my phone even if my pc burned down.


Mike.
_______________
Thank you for the advice.

I am not cheap. I don't care for having to deal with 3rd party vendors when everything can be done in-house. Long before the personal computer was invented many businesses burned to the ground. I keep one hard drive in a fire safe and one sits next to my computer 24/7. Someday, I would like to run a wire directly to the hard drive in the fire safe if the hard drive would work at 50 feet from the computer.
daffysplumbing is offline  
Old 10-30-2017, 10:04 AM   #67
Contributor
 
tcollins's Avatar
 
Trade: Vendor
Join Date: May 2014
Location: Tennessee
Posts: 33
Rewards Points: 94

Re: Program For Managing Receipts


While it is great for businesses to have a book keeper, like yourself, I am a strong believer that no business owner should take it for granted that a book keeper can devise an effective and efficient book keeping system and no business owner should take it for granted that their book keeper is doing a good job. A business owner has to have enough knowledge and insight where he knows exactly how to do his own books and so he has the ability to cross-check and double-check everything and he needs enough knowledge so he can keep the books accurate to the penny and that accurate is very possible when you have an effective system. I don't like to hear business owners say their wife does all the books and the owner says he doesn't know a thing about the books. I always picture a huge fight when the husband finds out that the books are so screwed up it will take a forensic accountant to correct them.

I agree that no business should take it for granted that their bookkeeper is doing a good job, that is why I require that all of my clients be involved with their bookkeeping. In fact, if any small business owner gets a bookkeeper that tells them they do not need to be involved, I would highly recommend they run for the hills as fast as they can without looking back.

I however, do not agree with the fact that a bookkeeper can not devise an effective and efficient bookkeeping system as I have done it for several clientele and as long as the bookkeeper takes the needs and the concerns of the client into consideration a bookkeeper would be one of the best resources to create an efficient and effective bookkeeping system because that is their job and they work with several different businesses and have possibly learned a few unknown tricks of the trade.

I do not want to get on a bookkeeping rant or a bookkeeping p!$$ing match as to who has the best bookkeeping system and what a bookkeeper can and can't do because that is not what these forums are for, that is more like what a private message or email is for and like I said before everybody has their own way of doing their bookkeeping and if it works for you, great it just may not work for others.

Tracy Collins
tcollins is offline  
Old 10-30-2017, 10:32 AM   #68
GC/carpenter
 
Californiadecks's Avatar
 
Trade: Decking, Railing, Carpenter/General Contractor
Join Date: Nov 2011
Location: Anaheim Hills, California (OC)
Posts: 30,611
Rewards Points: 688

Re: Program For Managing Receipts


Quote:
Originally Posted by daffysplumbing View Post
Thank you for the advice.

I am not cheap. I don't care for having to deal with 3rd party vendors when everything can be done in-house. Long before the personal computer was invented many businesses burned to the ground. I keep one hard drive in a fire safe and one sits next to my computer 24/7. Someday, I would like to run a wire directly to the hard drive in the fire safe if the hard drive would work at 50 feet from the computer.
It's my email inbox. like the US mail. It's reliable. I rely on a bookkeeper. Do you consider that a third party vendor? You rely on third party vendors whether you like it or not.

What I don't do is allow my bookkeeper to do my taxes. I have an accountant for that. It's a checks and balancing system so to speak.
_________________

Last edited by Californiadecks; 10-30-2017 at 10:34 AM.
Californiadecks is online now  
The Following User Says Thank You to Californiadecks For This Useful Post:
tcollins (10-30-2017)
Old 10-30-2017, 09:25 PM   #69
New Guy
 
daffysplumbing's Avatar
 
Trade: plumber
Join Date: Oct 2017
Posts: 29
Rewards Points: 108

Re: Program For Managing Receipts


Quote:
Originally Posted by tcollins View Post
While it is great for businesses to have a book keeper, like yourself, I am a strong believer that no business owner should take it for granted that a book keeper can devise an effective and efficient book keeping system and no business owner should take it for granted that their book keeper is doing a good job. A business owner has to have enough knowledge and insight where he knows exactly how to do his own books and so he has the ability to cross-check and double-check everything and he needs enough knowledge so he can keep the books accurate to the penny and that accurate is very possible when you have an effective system. I don't like to hear business owners say their wife does all the books and the owner says he doesn't know a thing about the books. I always picture a huge fight when the husband finds out that the books are so screwed up it will take a forensic accountant to correct them.

I agree that no business should take it for granted that their bookkeeper is doing a good job, that is why I require that all of my clients be involved with their bookkeeping. In fact, if any small business owner gets a bookkeeper that tells them they do not need to be involved, I would highly recommend they run for the hills as fast as they can without looking back.

I however, do not agree with the fact that a bookkeeper can not devise an effective and efficient bookkeeping system as I have done it for several clientele and as long as the bookkeeper takes the needs and the concerns of the client into consideration a bookkeeper would be one of the best resources to create an efficient and effective bookkeeping system because that is their job and they work with several different businesses and have possibly learned a few unknown tricks of the trade.

I do not want to get on a bookkeeping rant or a bookkeeping p!$$ing match as to who has the best bookkeeping system and what a bookkeeper can and can't do because that is not what these forums are for, that is more like what a private message or email is for and like I said before everybody has their own way of doing their bookkeeping and if it works for you, great it just may not work for others.

Tracy Collins
Everything I write is for learning and for constructive criticism. It is never my intention to say someone or something is better or worse.

Forums are a great place for people to share, debate, compare, flaunt, learn, brag, argue and do it without getting emotional. When people are so determined they can show me a better way to run my business and make more money then I want those people to beat their knowledge into me so that I am a believer that I am inferior and need to make a change.

I read many posts where people are banging on others for tooting their own horns. I never understood those posts because if someone thinks they have something to toot about then toot it out because I want to hear what you have to say.

I would not write about my book keeping system if I thought it was mediocre and I would be ashamed of myself if I wrote that I had a mediocre book keeping system.

If I was a professional paid-for book keeper I would want to tell my clients that I am the best in the world and that I can set you up with the best book keeping system in the world. Who wants a book keeper who tells their potential clients they are about the same grade as every other book keeper. We want the lawyer who speaks with conviction when he tells us he is the best in the world

The smaller contractors can deliver their books in a shoe box. As businesses get larger the owners need book keeping systems that are still easy to manage, still simple, more-accurate and whatever works is not good enough.

If I was a client searching for a book keeper I would be looking for the book keeper who rants endlessly and jump right into a peeing match about their system because that person has conviction, energy and drive that I look for in people.

I think you read my statement wrong. I did not say a book keeper cannot devise a good book keeping system.This is what I wrote:

"I am a strong believer that no business owner should take it for granted that a book keeper can devise an effective and efficient book keeping system and no business owner should take it for granted that their book keeper is doing a good job."

I am finished, unless you want to find out who has the best, simplest and most-accurate book keeping system. Race car drivers take the challenge to find out who is the best!

You have to be smiling, by now!

Last edited by daffysplumbing; 10-30-2017 at 09:34 PM. Reason: changed the color
daffysplumbing is offline  
Old 10-30-2017, 10:08 PM   #70
Hair Splitter
 
TNTSERVICES's Avatar
 
Trade: General
Join Date: Aug 2010
Location: Naperville, IL
Posts: 17,078
Rewards Points: 2,294

Re: Program For Managing Receipts


A bookkeeper saying they are the best bookkeeper isn't the same as a plumber saying he's the best bookkeeper or a bookkeeper saying his the best plumber.
__________________
Tried & True on Facebook
Tried & True Website
Quote:
Originally Posted by CarpenterSFO View Post
You ask for your money frequently, and you collect it quickly, else you stop working immediately.
TNTSERVICES is offline  
The Following User Says Thank You to TNTSERVICES For This Useful Post:
Californiadecks (10-30-2017)
Old 10-31-2017, 01:22 AM   #71
New Guy
 
daffysplumbing's Avatar
 
Trade: plumber
Join Date: Oct 2017
Posts: 29
Rewards Points: 108

Re: Program For Managing Receipts


Quote:
Originally Posted by TNTSERVICES View Post
A bookkeeper saying they are the best bookkeeper isn't the same as a plumber saying he's the best bookkeeper or a bookkeeper saying his the best plumber.
I'm sure the book keepers don't want to hear what I have to say. I am better at doing books than 80% of the book keepers and the following math makes my reasoning simple to understand.

Lets say, you are looking to hire the best book keeper, or auto mechanic, lawyer, roofer, painter, or even an employee who already has 10+ years of experience. What is the number of these applicants you would normally have to interview before you think you found the worker who really has the qualifications you want and applicant claims he has.

I just read the book Be Obsessed Or Be average. One thing that impressed myself is the author gave some numbers regarding the number of employees he had to interview to get one good employee. That number was the exact same number I claimed for several years and it was 400 interviews to get 1 good employee who would last for a long time. That means the average employer thinks that only 1 in 400 applicants are qualified to fulfill the position the applicant, himself, thinks he is qualified to fill. The author is in a different business than mine. How many applicants does a book keeper have to interview to find 1 worker who is competent. How many applicants for book keeper's jobs used to own their own book keeping business?

The book Freakonomics states that 98% of all college professors think they are in the top 2% bracket for being the best professor. I am guessing that even college professors cannot do a good job evaluating themselves.

Another survey said that 70% of all people can evaluate a person they meet for the first time, listen to that person speak for 1 minute and then evaluate that person and be more accurate than that person can evaluate himself. That means nobody in this world does a good job evaluating themselves.

How many auto mechanics do you have to go through until you find one auto mechanic you know can really do a good job. For my business, I deal with several mechanics only due to distance and to save time even though I know they do terrible work. I am guessing that only 1 in 20 mechanics are worthy of getting my business even though every mechanic will tell you he does great work.

Since I've been in business I went through only 4 book keeping services and my existing service is a CPA. I do my own books because I never did find a competent book keeping service. I am positive every book keeping service I used in the past thought they were, at least, in the top 80% bracket for being the best.

Taking a wild guess, a business has to interview 5 book keeping services before they find one they feel is competent.

To answer hour question. Since 1 in 5 book keepers are competent enough to get my business and since my books are so organized and accurate I have no problem making the statement that I can do my books better than the 4 (80%) of the incompetent book keepers and that puts myself in the top 80% bracket for being the best.

Last edited by daffysplumbing; 10-31-2017 at 01:33 AM. Reason: made several grammar corrections
daffysplumbing is offline  
Old 10-31-2017, 08:00 AM   #72
Contributor
 
tcollins's Avatar
 
Trade: Vendor
Join Date: May 2014
Location: Tennessee
Posts: 33
Rewards Points: 94

Re: Program For Managing Receipts


You are right I don't jump up and down and say that I have the best bookkeeping system because I choose honesty over hype. You say you would want the lawyer who stands up with conviction, well I had that lawyer and he said yes we can win your case and guess what we lost. Had we had a lawyer who took the time to learn about our case and what was involved instead of putting in hype we may have saved $200.

I can easily say that I have the best bookkeeping system but for some it isn't, based on their needs. For example, somebody may call a plumber and say hey I need a plumber and they can say "Hey, I am the best plumber there is in the area and I will be right over in 20 minutes." They get there and it turns out the customer needs their septic tank replaced or emptied which is something the plumber can't do so it turns out they weren't the best person for the job but instead of listening to their needs they provided the hype. Not everybody is my ideal client and I will be upfront and honest about that nor do I know everything there is about bookkeeping and anybody who says they do are lying. I choose honesty and integrity over hype and if that takes me longer to gain clients then so be it, at least I can sleep at night.

As far as the statistics you provided, I could provide just as many statistics saying why a professional bookkeeper should be hired.

This line made me laugh out loud "400 interviews to get 1 good employee who would last for a long time." While I agree there are bad apples in any industry, you can find many articles stating that people don't leave their job because of the job, they leave it because of the managers. So if a business is having that hard of a time keeping a good employee maybe the managers need to step back and take a look at their management style.

Also you said that it takes a business 5 interviews to find the right bookkeeping service and that may be true but the same thing can be said for the bookkeeping service. It takes 5 (my experience is it should be higher) bad clients to find one good one. I will leave it at that.

Like I said we need to agree to disagree. You obviously have a successful business so kudos to you. Not every person is everybody's ideal client or service provider and that is fine. Not everybody runs their business the same way and that is fine. If everything was the same this would be a really boring world.

I will sign off from this thread for the last time.

Tracy
tcollins is offline  
Old 10-31-2017, 09:16 AM   #73
New Guy
 
daffysplumbing's Avatar
 
Trade: plumber
Join Date: Oct 2017
Posts: 29
Rewards Points: 108

Re: Program For Managing Receipts


Quote:
Originally Posted by tcollins View Post
You are right I don't jump up and down and say that I have the best bookkeeping system because I choose honesty over hype. You say you would want the lawyer who stands up with conviction, well I had that lawyer and he said yes we can win your case and guess what we lost. Had we had a lawyer who took the time to learn about our case and what was involved instead of putting in hype we may have saved $200.

I can easily say that I have the best bookkeeping system but for some it isn't, based on their needs. For example, somebody may call a plumber and say hey I need a plumber and they can say "Hey, I am the best plumber there is in the area and I will be right over in 20 minutes." They get there and it turns out the customer needs their septic tank replaced or emptied which is something the plumber can't do so it turns out they weren't the best person for the job but instead of listening to their needs they provided the hype. Not everybody is my ideal client and I will be upfront and honest about that nor do I know everything there is about bookkeeping and anybody who says they do are lying. I choose honesty and integrity over hype and if that takes me longer to gain clients then so be it, at least I can sleep at night.

As far as the statistics you provided, I could provide just as many statistics saying why a professional bookkeeper should be hired.

This line made me laugh out loud "400 interviews to get 1 good employee who would last for a long time." While I agree there are bad apples in any industry, you can find many articles stating that people don't leave their job because of the job, they leave it because of the managers. So if a business is having that hard of a time keeping a good employee maybe the managers need to step back and take a look at their management style.

Also you said that it takes a business 5 interviews to find the right bookkeeping service and that may be true but the same thing can be said for the bookkeeping service. It takes 5 (my experience is it should be higher) bad clients to find one good one. I will leave it at that.

Like I said we need to agree to disagree. You obviously have a successful business so kudos to you. Not every person is everybody's ideal client or service provider and that is fine. Not everybody runs their business the same way and that is fine. If everything was the same this would be a really boring world.

I will sign off from this thread for the last time.

Tracy
Sorry, but I am not arguing with anyone.

I am not writing to win and I am not asking anyone to agree with what I write. There is a phrase everyone is already aware of; "Food For Thought".

Sit back, relax, and try to consider this as my wanting to help and as constructive criticism that will help improve your business.

You don't know how many potential clients could have read your posts on CT. If I was a book keeper and all the potential clients will go the firm that states with conviction that they are the best in the world and the firm that is willing to argue that they are the best without getting emotional then that will be the firm I lean toward.

The numbers I write are not important. What is more important is the what the business owners think about themselves and their philosophy. You don't have to believe one word that I write about myself, but what is important is the methodology for evaluating myself, or for yourself.

This forum is for professional contractors and I will assume you are seeking clients. I would never write that I cannot, or may not be able to provide the best service for everyone. I am not a professional book keeper, but I still know enough about book keeping that I know I can provide great service for every contractor, regardless of size.

You don't have to believe what I just wrote, but my point is; as the owner of your business, if you do not make bold statements you are degrading yourself and you probably do have the ability to provide better service than I could provide.

Look for the things you can toot your horn about. Write only positive posts about yourself. Enjoy life and enjoy running your business. Read between the lines of what I write. Always be more positive and tell people you are the best choice.

Even if I don't work on septic tanks, I am still the best contractor in the world. If I don't believe in myself then why would anyone else want to believe in me.

Even though, I tout that I have the perfect book keeping system, I would never argue with someone who claims their system is better. Instead, I would do whatever it takes to get that person to show me his system so I could compare and maybe learn something. Then, I could tell the person what I like and what I don't. But, my goal is always to learn from others by sharing information and I am not going to argue with someone who tells me he is better and is still willing to share and prove his claims.

My posts are long, but there is a lot to be said about the way people think about business, about themselves and the way people think about others on forums. I think people should try to have more empathy, take time to dig deeper and not be so quick to make judgments and form opinions.

In the end, you book keeping service is probably superior to what I could provide, but you have to believe that yourself and that is what you should be writing.

Last edited by daffysplumbing; 10-31-2017 at 09:36 AM.
daffysplumbing is offline  
Old 11-02-2017, 09:31 AM   #74
"Username" T. - Always Pr
 
WillRestore's Avatar
 
Trade: Always Preferred - www.wedefineclean.net
Join Date: Oct 2017
Location: Montana
Posts: 15
Rewards Points: 34

Re: Program For Managing Receipts


Quote:
Originally Posted by bdog1234 View Post
I use quickbooks for my accounting and have been using Neat for my receipts. I scan them in, enter them into quickbooks, and shred the original. It worked well because I had every receipt at my fingertips on my computer.

The downside was the Neat software has always been buggy. IT works but frequently crashes, won't work right for weeks when new OS updates come out, etc. The last straw for me was they have now discontinued and are no longer supporting the standalone software that resides on your computer and stores the receipts. They have gone to a cloud based program with a hefty monthly fee. I tried the demo and did not like it.

Is anyone using another type of program to manage their receipts?
you should try google spreadsheets.
WillRestore is online now  
Old 11-09-2017, 02:35 PM   #75
Registered User
 
WarrenRight's Avatar
 
Trade: Right Now - www.rightnowcleaning.com
Join Date: Nov 2017
Location: montana
Posts: 15
Rewards Points: 28

Re: Program For Managing Receipts


Evernote... you can search all of your notes, edit them from your iPhone. Also it is inexpensive and very flexible and easy to use.

Advertisement

WarrenRight is online now  


Thread Tools Search this Thread
Search this Thread:

Advanced Search
Display Modes Rate This Thread
Rate This Thread:

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Trackbacks are Off
Pingbacks are Off
Refbacks are Off


Similar Threads
Thread Thread Starter Forum Replies Last Post
Design programs Kent Whitten Drafting & CAD Forum 72 04-24-2016 03:38 PM
safety program written acarpentertx Carpentry 2 09-24-2012 10:53 PM
Any experience with RHD low income financing program? Home Services Marketing & Sales 0 08-03-2010 07:07 AM
stair program Gyfte Drafting & CAD Forum 8 03-12-2009 07:43 PM
Missouri Child Identification Program fez-head Off Topic (Non Trade) 11 02-17-2007 01:15 PM

Join Now... It's Fast and FREE!

I am a professional contractor
I am a DIY Homeowner
Drywall Talk is for
PROFESSIONAL CONTRACTORS ONLY!

At DrywallTalk.com we cater exlusivly to professional contractors who make their living as a contractor. Knowing that many homeowners and DIYers are looking for a community to call home, we've created www.DIYChatroom.com DIY Chatroom is full of helpful advices and perfect for DIY homeowners.

Redirecing in 10 seconds
No Thanks
terms of service

Already Have an Account?