Roof Maintenance Contract Samples

John,

Don told me to expect a proposal from you, but your letter is a tad light on details.

I have 12 commercial buildings that need routine inspections, roof cleaning and periodic maintenance. Although Evelyn and Don really handle this, I think you are the first person they call. I have enough guys to schedule and execute routine inspections, cleaning and some repairs. However, it would be attractive for me to be able to take that off their plate. In addition, you and your people know what you are looking at and, alas, some of mine don't. Additionally, minor repairs could be completed by you on the spot if we work out some kind of prior approval regime.

So, I have in mind something on the order of:

See about an estimate based on square footage, with a variable for trees in proximity that will add to the cleaning frequency or time required. A big attraction for you should be that you can schedule this work at your leisure, keeping your guys busy but not over-worked. I should save, too.

Originally Posted by Grumpy

Name
Address

Re: Roofing Maintenance Agreement, for the building located at....

Scope of Work:
1. Complete roof inspection, of flat and shingle roofs.
2. Clean roof of debris and, including broom cleaning areas where dirt and dust accumulates from ponding water.
3. Inspect and clean drains of debris, and re-secure drain fasteners if necessary. If drains are blocked below the roof line, the purchaser will be advised.
4. Inspect and Repair flashings at all penetrations and curbs, including pipes, skylights, walls, etc..
5. Inspect seams in the roof field and expansion joints and repair as necessary.
6. Resecure loose sheet metal items and reseal of cracked or missing caulk joints.
7. Advise the Purchaser of any repairs exceeding the scope of this agreement.
Price per Inspection & Repair: Dollars …………………...………$.00

Terms of Payment:
1. If it is determined, after the inspection, that the repair work will exceed the above stated price, then no work will be performed. Instead a detailed proposal will be provided for the repairs.
2. A detailed report will be provided with the invoice indicating the areas of the roof which were repaired.
3. Payment is due not more than 30 days after completion of each inspection and repair.
4. Early termination of this agreement will carry a $150.00 charge, which is NOT a penalty but is the cost savings of this maintenance agreement versus an individual inspection.

Scheduling:
1. Notice will be given at least 24 hours before arriving at the site.
2. Roof Inspection & Repair to occur the month of November.
3. Roof Inspection & Repair to occur the month of April.

Details of Agreement:
1. This agreement carries a term of one year and will automatically renew each year.
2. This agreement can be cancelled at any time by the purchaser after the first year with written notice to COmpany, Inc.
3. Company, Inc. may adjust the price per Inspection & Repair after the first year by giving the purchaser written notice of the increase.

Originally Posted by arrowroofing

thank you we owe ya one

Originally Posted by Grumpy

Actually 3% off every job you use that contract document

Originally Posted by Grumpy

Here is a copy of my standard flat roof maintenance agreement form. It took me quite some time to come up with someone I felt answered all the questions, but was still simple to comprehend. Use it in good health.