Roof Maintenance Contract Samples

 
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Old 09-19-2006, 12:31 PM   #1
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Roof Maintenance Contract Samples


I need to find samples of commercial maintenance contracts, we are a new company and have been offered the chance to perform maintenance for a property manager and ive never created a contract like this before, where can i find help with this?

We may lose this customer if i cant come up with some sort of contract soon...

Here is his last email to me detaining what he wants.


Quote:
John,

Don told me to expect a proposal from you, but your letter is a tad light on details.

I have 12 commercial buildings that need routine inspections, roof cleaning and periodic maintenance. Although Evelyn and Don really handle this, I think you are the first person they call. I have enough guys to schedule and execute routine inspections, cleaning and some repairs. However, it would be attractive for me to be able to take that off their plate. In addition, you and your people know what you are looking at and, alas, some of mine don't. Additionally, minor repairs could be completed by you on the spot if we work out some kind of prior approval regime.

So, I have in mind something on the order of:
  1. Inspections and cleaning at the end of summer, the beginning of winter and (perhaps) some time in the spring.
  2. Repairs as necessary on the spot, as long as the cost doesn't exceed some pre-arranged amount.
  3. Reports with photographs with each inspection/repair.
  4. Major repairs by arrangement.
See about an estimate based on square footage, with a variable for trees in proximity that will add to the cleaning frequency or time required. A big attraction for you should be that you can schedule this work at your leisure, keeping your guys busy but not over-worked. I should save, too.


Any imput would be great i dont wanna lose this opportunity.
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Old 09-19-2006, 04:01 PM   #2
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Re: Roof Maintenance Contract Samples


Here is a copy of my standard flat roof maintenance agreement form. It took me quite some time to come up with someone I felt answered all the questions, but was still simple to comprehend. Use it in good health.

Quote:
Originally Posted by Grumpy
Name
Address

Re: Roofing Maintenance Agreement, for the building located at....

Scope of Work:
1. Complete roof inspection, of flat and shingle roofs.
2. Clean roof of debris and, including broom cleaning areas where dirt and dust accumulates from ponding water.
3. Inspect and clean drains of debris, and re-secure drain fasteners if necessary. If drains are blocked below the roof line, the purchaser will be advised.
4. Inspect and Repair flashings at all penetrations and curbs, including pipes, skylights, walls, etc..
5. Inspect seams in the roof field and expansion joints and repair as necessary.
6. Resecure loose sheet metal items and reseal of cracked or missing caulk joints.
7. Advise the Purchaser of any repairs exceeding the scope of this agreement.
Price per Inspection & Repair: Dollars …………………...………$.00

Terms of Payment:
1. If it is determined, after the inspection, that the repair work will exceed the above stated price, then no work will be performed. Instead a detailed proposal will be provided for the repairs.
2. A detailed report will be provided with the invoice indicating the areas of the roof which were repaired.
3. Payment is due not more than 30 days after completion of each inspection and repair.
4. Early termination of this agreement will carry a $150.00 charge, which is NOT a penalty but is the cost savings of this maintenance agreement versus an individual inspection.

Scheduling:
1. Notice will be given at least 24 hours before arriving at the site.
2. Roof Inspection & Repair to occur the month of November.
3. Roof Inspection & Repair to occur the month of April.

Details of Agreement:
1. This agreement carries a term of one year and will automatically renew each year.
2. This agreement can be cancelled at any time by the purchaser after the first year with written notice to COmpany, Inc.
3. Company, Inc. may adjust the price per Inspection & Repair after the first year by giving the purchaser written notice of the increase.

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Old 09-19-2006, 04:40 PM   #3
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Re: Roof Maintenance Contract Samples


thank you we owe ya one
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Old 09-19-2006, 06:26 PM   #4
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Re: Roof Maintenance Contract Samples


Quote:
Originally Posted by arrowroofing View Post
thank you we owe ya one
Actually 3% off every job you use that contract document
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Old 04-21-2010, 03:16 PM   #5
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Re: Roof Maintenance Contract Samples


Quote:
Originally Posted by Grumpy View Post
Actually 3% off every job you use that contract document

Thanks Grumpy for the useful info.!

I'm a third generation roofer and have owned and operated my own company for over 15 years now. You saved me lots of time!

I'll be sure to send that 3%,LOL! Thanks!
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Old 01-31-2011, 09:45 AM   #6
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Re: Roof Maintenance Contract Samples


Quote:
Originally Posted by Grumpy View Post
Here is a copy of my standard flat roof maintenance agreement form. It took me quite some time to come up with someone I felt answered all the questions, but was still simple to comprehend. Use it in good health.
Grumpy,
That is the most professional roof maintenance contract i have come accross and i would like to thank you for sharing these detailed specs. with us all.
Cheers
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Old 01-31-2011, 11:52 AM   #7
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Re: Roof Maintenance Contract Samples


What is this type of service running for in your area?
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Old 01-31-2011, 02:09 PM   #8
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Re: Roof Maintenance Contract Samples


Remstar, every job is different. What I charge for an exposed single ply I would charge much much more for a ballasted epdm, and modified bitumen would be somewhere right in the middle. A waehouse would cost less than a restauraunt per sq ft because of the detail. I make an educated guess as to how many hours and how many guys and base my price on that. The minimum for anything I do is $250. I recently bid one modified bitumen nearly 120 square for $560 each, but was told by the condo association "Since there is no signifigant savings between you and our current provider, we will stick with our current provider." I thought I was giving them a steal, seems like I am right in the ball park. Had I known it was going to be based on price, I wouldn't have bothered bidding.

But these are my prices based on my hourly rate. It's not going to generate a ton of profit, but it's great for the rainy half-days when you wouldn't tear into a roof but can make some general repairs.
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Old 02-01-2011, 03:40 AM   #9
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Re: Roof Maintenance Contract Samples


Grump, I know (without a wavering doubt) that every job is different and requires different pricing, I was just asking a ball park range out of curiosity. I would not imagine taking a square figure (if you told me one) and using it as the standard to bid all jobs I possibly come across in my future. Currently I am not even involved in the flat roofing market, but am trying to build a base of knowledge base that I can use and hopefully in years to be able to venture into it and make a buck. One of the most misunderstood things in any contracting business is charging effectively.

I am a firm believer in not trying to re-invent the wheel, and that everything will work out much better collaborating and trying to build off the success of others.To be honest here I just appreciate your input as there is so much to know in this business that any bit helps.
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Old 02-01-2011, 08:48 AM   #10
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Re: Roof Maintenance Contract Samples


Thanks Grumpy. I needed this last week for a job we were doing. We typically do not work on roofs even though we have years of experience.

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