Quickbooks Job Rpts that show purchase orders? - Contractor Talk - Professional Construction and Remodeling Forum

rh0628 · 04-07-2008, 05:05 PM

Two part question:

1 Does anyone know how to create or get this report from Qkbks??

I don't understand why, since, a purchase order represents a cost against a job, that they don't show up on reports!

2 Also, why don't they show up as costs to bill when you create an invoice? I frequently bill the customer before I receive an invoice from a vendor to apply to a purchase order.

However, I could live with this if I could get one report on a job that showed time, costs and purchase orders. That way all costs associated with a job are in one report.

Any help would be much appreciated!

Sarah9910 · 04-10-2008, 07:14 PM

What purchase orders do is track items, like material. the material will show up on a report but not the PO.

PO's have nothing to do with Accounts Receivable, which are your invoices to your customers, they only relate to your vendors. Basically a promise to pay. PO's are not an accounting transaction, they don't ever affect the general ledger.

Not to say that they are not great, they are but many people don't use them. When the material is received, the invoice becomes a source document for the accounting transaction and the PO can be received or compared against the invoice.

Sarah9910 · 04-10-2008, 07:18 PM

To better answer your question, the PO isn't a cost until the invoice is received, so you won't see it as an item to bill.

Sarah9910 · 04-26-2008, 02:32 PM

I guess I should correct myself here, if you do T & M invoices, your items would be included but at a billed rate, not at your cost, unless it was a cost plus billing. I would have to test this in QB to see how it works.